Privacy Policy
1. Who we are
Ledgely (“we”, “us”) provides software that helps freelancers, gig workers, and independents track earnings, expenses, mileage, and related records for personal bookkeeping and tax preparation. The service is offered via myledgely.com and mobile/web applications.
2. Information we collect
Depending on how you use Ledgely, we may process:
- Account data — email address, display name, authentication identifiers (including Google/Apple sign-in tokens managed by those providers).
- Financial records you enter — earnings, expenses, merchants, categories, notes, and related metadata.
- Receipt images and files — photos or PDFs you upload; optional on-device text recognition may process image content to suggest fields.
- Mileage and location data — odometer logs and, if you enable GPS tracking, location points for business trips while a session is active.
- Device and app data — app version, OS, language/currency preferences, notification tokens, crash diagnostics (e.g. Firebase Crashlytics), and basic analytics needed to run the service.
- Support messages — name, email, and message content when you use the website help form.
3. How we use information
- Provide, sync, and secure your ledger across devices.
- Generate reports and exports you request.
- Improve receipt recognition (including optional contribution of anonymized layout features for shared OCR patterns).
- Send reminders and product notices you enable.
- Respond to support requests and protect against abuse.
- Comply with law and enforce our terms.
We do not sell your personal information.
4. Legal bases (where applicable)
Where GDPR or similar frameworks apply, we rely on contract performance (providing the app), legitimate interests (security, product improvement with safeguards), consent (e.g. optional location/notifications where required), and legal obligation when applicable.
5. Sharing
We use service providers that process data on our behalf, including:
- Google Firebase (Authentication, Cloud Firestore, Cloud Storage, Cloud Functions, Crashlytics, FCM)
- Hosting for the marketing site (currently GoDaddy for myledgely.com)
These providers process data under their terms and security controls. We may also disclose information if required by law or to protect rights, safety, and the integrity of the service.
6. Storage and retention
Account and ledger data are stored while your account is active. You may delete individual records in the app. If you request account deletion, we will delete or de-identify personal data associated with your account within a reasonable period, except where we must retain information for legal, security, or accounting obligations. Residual backups may persist for a limited time before automatic purge.
Exact retention schedules should be confirmed with legal counsel and reflected here before launch.
7. Security
We use industry-standard measures such as encrypted transport (HTTPS), authenticated access, and server-side rules limiting who can read or write your data. No method of transmission or storage is 100% secure.
8. Your choices and rights
- Access and update profile data in Settings.
- Export reports (where available in the app).
- Turn off optional notifications and location features.
- Request deletion or a copy of your data by emailing hello@myledgely.com.
Depending on your location, you may have additional rights (access, correction, erasure, restriction, portability, objection, complaint to a regulator).
9. Children
Ledgely is not directed to children under 13 (or the minimum age in your jurisdiction). We do not knowingly collect their data.
10. International transfers
Data may be processed in the United States and other countries where our providers operate. Where required, we rely on appropriate safeguards for cross-border transfers.
11. Changes
We may update this policy. We will post the new version on this page and update the “Last updated” date. Material changes may also be communicated in-app or by email when appropriate.
12. Contact
Privacy questions: hello@myledgely.com
Website: https://myledgely.com/